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Salt Lake City Bookkeeping Blog

How Does Outsourced Bookkeeping At SLC Bookkeeping Work?

Posted by Matt Roberge on May 1, 2013 7:30:00 AM

New clients of our outsourced bookkeeping services typically have two main questions: how does it work and how much does it cost? The answer to both questions is not simple, nor predetermined.  Every client's needs are different as is their bookkeeping system.  Therefore, the way our outsourced bookkeeping services work and the price fluctuates with each client.  In order to tell a new client how our bookkeeping services work and how much it will cost them depends on a series of questions and answers.  Here are the highlights of how our outsourced bookkeeping services work.

Customized Bookkeeping System For Every Client

Every client's needs are different, therefore so is the service and price.  We pride ourselves in setting up customized bookkeeping services that are tailored specifically to the needs of each individual client.  As an example maybe a client needs to see a certain report every Monday with updated financial information in order to run their business.  On the other hand a different client may just want to see a monthly P&L and balance sheet.  In order to determine how our bookkeeping services can best help you run your business we start with a thorough assessment of your needs.  

Security: Accessing QuickBooks And Bank Info

The next major question we get is about access.  How are we going to access QuickBooks and their financial activity?  We always ask that clients host QuickBooks at their office on a dedicated accounting computer/server or that we use a QuickBooks Cloud Hosting Service.  The reason for this is that the burden of access to a business's QuickBooks file should be on the bookkeeper, not the business.  Ideally access is not a problem for either party.  However, we believe that the access to your QuickBooks file and financial information should always be at the tips of your fingers.

The next concern is how we will access your banking, credit card and other financial information.  We will only accept view only accountant access to your financial information.  Your bookkeeper should never have access to move money or sign checks on your behalf.  A major concern of yours should be to make sure that your bookkeeper is not stealing from you, and this is done by setting up the proper security for your accounts.  Your financial institution should be able to give a user view only access and if they can't change banks.   

Weekly, Monthly or Quarterly Flat Fees

So how much do our services cost?  Customized bookkeeping services result in customized rates, so the answer is that every client is priced differently.  What we do offer is flat weekly, monthly or quarterly fees that help keep you on a budget.  There are several reasons for why we work this way, but the major reason is that we hate billing clients just to pick up the phone or respond to an email.  When you work with us we are your bookkeepers and we get the job done.  We know that the work load fluctuates from month to month.  Our rates are based around several factors including but not limited to: transaction volume, how the work is to be performed (remotely, on site or a combination of both), how often you need updates done and many other specifics.  One thing we pride ourselves on is hitting a budget.  If you have a specific budget you need to keep your bookkeeping limited to then we can design a customized bookkeeping system to meet both your needs and budget.  

QuickBooks Certified And College Degreed Bookkeepers

At SLC Bookkeeping we are both Certified QuickBooks ProAdvisors as well as college graduates.  Our employees have a wide range of college majors including Finance, Accounting, Business, Actuary Math and Marketing.  Basically everyone has a business background although their particular focus may not necessarily be accounting.  What this results in is a very well rounded bookkeeping team to meet your needs.  All of our bookkeeper's go through a training period to get up to speed with QuickBooks and bookkeeping.  Our team has over 20 years of collective QuickBooks and bookkeeping experience so we will be able to properly handle your bookkeeping.   

Part-time Bookkeeping With A Full-time Presence

Our bookkeeping services offer you part-time bookkeeping services with a full-time presence.  This benefits your business in several ways.  First, you will never be without a bookkeeper.  If your bookkeeping rep happens to be sick or on vacation we have a team of bookkeepers ready to step in a support your bookkeeping needs.  You will also save money by not having to employ a full time employee.  This will save you money on wages, benefits, payroll taxes and vacation time.  If you are a client of ours you can call or email us at any time if you are having a bookkeeping problem or if you just have a general question

Client Types We Work With

We offer industry specific bookkeeping including: restaurants, property management firms, real estate investors, yoga studios, medical professionals and construction companies just to name a few.  I have always been trained never to say that we can do bookkeeping for anyone.  The reason is that if I tell you that we do bookkeeping for anyone it makes you think of no one.  Right?  We do bookkeeping for small businesses that don't have the need for a full-time bookkeeper.  We particularly enjoy working with small businesses that are in the range of 1-25 employees, but we will work with larger companies.  Our bookkeeping team is extremely outdoors oriented, therefore we like working with people that enjoy the outdoors.  We spend our free time skiing, mountain biking, fly fishing, hiking and rock climbing just to name a few activities.  If you have a passion (doesn't necessarily need to be outdoors sports) outside of the office then we most likely will work well together. 

Hopefully this gave you some information about how SLC Bookkeeping's services work.  We offer customized bookkeeping services for each client at a rate they can afford.  We value your security and always make sure your financial information is kept confidential.  We are able to offer your part-time bookkeeping services with a full-time presence.  We are all college graduates with a passion for helping small businesses succeed.  In addition we all enjoy our own passions outside of the office.  

Want to meet us?  Feel free to reach out.

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