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Salt Lake City Bookkeeping Blog

Will CFO Services Uncover Your Hidden Profit Centers?

Posted by Matt Roberge on Sep 5, 2014 7:00:00 AM

Today's post is a guest post by RANDY RUSSON, Founder of TOP CFOS | Join him on LinkedIn

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Topics: Outsourced Accounting And Bookkeeping, Part-time CFO Services, Outsourced CFO Services, Part Time Bookkeeper, CFO Consulting, Outsourced Bookkeeping

5 Things About Outsourced Bookkeeping Your Boss Wants To Know

Posted by Joe Mazur on Apr 18, 2014 7:18:00 AM

At times, the term bookkeeping takes on a vague meaning the makes it seem easier than it really is.  This couldn't be more true for the small business owner that doesn't fully understand what outsourced bookkeeping is all about.  If you are an office manager or administrative assistant you might get work put on you from your boss that "should just take a few minutes" or "shouldn't be too hard to figure out."  The reality is that your boss may not have the right small business mindset and doesn't realize that some bookkeeping tasks can be complicated and time consuming.  If this is the case then maybe you should approach your boss or small business owner and tell them some pointers about outsourced bookkeeping.  It could make your life easier and possibly lead to more revenue for the business, it's a win-win situation for everyone.

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Topics: Bookkeeping Services, Outsource Bookkeeping, Business Financial Troubles, Part Time Bookkeeper

Which Small Businesses Don't Need Outsourced Bookkeeping?

Posted by Joe Mazur on Apr 2, 2014 7:00:00 AM

Believe it or not, some small businesses simply don't need outsourced bookkeeping.  Like all businesses, they still need bookkeeping just not outsourced bookkeeping.  As a virtual bookkeeping firm, we have an ideal client and every once in a while we tell a potential client that we wouldn't be a great fit for them.  The reasons can vary from anything technology driven all the way to company culture.  We've learned it's better to be upfront with prospects earlier on in the sales cycle as opposed to trying to BS them and attempting to get a square peg to fit into a round hole.

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Topics: Bookkeeping Salt Lake City, Bookkeeping Processes, Outsourced Accounting And Bookkeeping, Outsourced CFO Services, Part Time Bookkeeper, Outsourced Bookkeeping

Incorporating Dreams Into Your Small Business

Posted by Matt Roberge on Dec 27, 2013 7:00:00 AM

Are you incorporating dreams into your small business? Not just your dreams, but the dreams of others.  I'm guessing not many people dream of being a small business bookkeeper when they are young.  However, my job rocks; I really do love it.  I love helping other small business owners grow their business.  If your bookkeeper doesn't help your business grow then you might have a bad bookkeeper.  Here are three real life examples of incorporating dreams into your business.

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Topics: Bookkeeping, Small Business Growth, Grow Your Business, Small Business, Part Time Bookkeeper

Restaurant Bookkeeping - 5 Things To Consider

Posted by Matt Roberge on Jun 5, 2013 7:00:00 AM

We have developed many restaurant bookkeeping systems over the years.  We have extensive restaurant experience; both front of the house management and back of house accounting.  Restaurants are a tough business, which makes the accounting aspect that much more important.  We have helped several restaurants dial in a tight bookkeeping system and grow.  We have helped owners set up their restaurant concept to scale.  Helping a restaurant owner grow from a few locations to many is exciting, but it takes a tight financial approach.  Having the proper bookkeeping system in place from day one will promote scalability and set you up for growth.  Here are five things to consider when setting up your restaurant bookkeeping.  

POS System

The restaurant POS system that you choose is a very important decision that you should not take lightly.  I have seen clients go through up to three different POS systems by the time they finally have a conversation with us and we point them in the right direction.  We have seen various new POS systems come and go because they can't make it in the competitive market for one reason or another.  Typically they come out with some new hot technology that looks great (example Ipad), but the functionality and basic reporting is garbage.  While I'm not a big business guy I typically recommend going with one of the bigger players when it comes to your restaurant POS system.

The POS system that I most often recommend is Aloha by NCR.  From a front of house perspective Aloha is easy to program and train your staff on using.  It also has great controls which allow you to control theft.  Lastly, Aloha has always offered excellent customer service.  Our local Utah Aloha dealer POS Technologies has never disappointed.  I know the general manager Devin Wright extremely well and am confident he will over deliver his product and services to you.  From a back of house/bookkeeping perspective Aloha also delivers.  Obviously you want good reporting and Aloha has a series of standard reports that you will need.  In addition Aloha makes it easy to build custom reports if you find you need more details.  Your daily sales summary will be an important piece of your restaurant accounting.  You can manually enter the daily sales summary or import you sales data into QuickBooks or another accounting system.  You would want to check with the external software developer for importing options and compatibility.   

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Topics: Restaurant Bookkeeping, Restaurant P.O.S, Outsourced CFO Services, Part Time Bookkeeper, Outsourced Bookkeeping, Restaurant Bookkeeper, Restaurant Accounting, Restaurant Industry

Is Your Seasonal Bookkeeping Falling Behind?

Posted by Joe Mazur on May 28, 2013 7:08:00 AM

It's not uncommon for us to interact with seasonal businesses since we tend to spend a lot of time involved with the outdoor community.  I'm not saying seasonal bookkeeping only occurs with outdoor enthusiasts that happen to own a business, but a majority of the owners we work with are.  Your business could be a winter photographer, a summer rafting companylandscaper, or basically anything that operates based on certain weather conditions.   There are many benefits of owning a seasonal company, but there are also a few downsides.  One downside may be trying to cram a full year of revenue generating work into 6 months or less.  When this happens it's quite common to ignore your bookkeeping and next thing you know your bookkeeping has fallen behind.

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Topics: Bookkeeping Tips, QuickBooks Consultant, Remote Accounting, Part Time Bookkeeper

How Does Outsourced Bookkeeping At SLC Bookkeeping Work?

Posted by Matt Roberge on May 1, 2013 7:30:00 AM

New clients of our outsourced bookkeeping services typically have two main questions: how does it work and how much does it cost? The answer to both questions is not simple, nor predetermined.  Every client's needs are different as is their bookkeeping system.  Therefore, the way our outsourced bookkeeping services work and the price fluctuates with each client.  In order to tell a new client how our bookkeeping services work and how much it will cost them depends on a series of questions and answers.  Here are the highlights of how our outsourced bookkeeping services work.

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Topics: Bookkeeping Salt Lake City, Bookkeeping Tips, Outsourced Accounting And Bookkeeping, Bookkeeping Salt Lake City Service, outsourcing bookkeeping, Part Time Bookkeeper, Outsourced Bookkeeping, Salt Lake City Bookkeeping

5 Benefits Of A Dialed Bookkeeping System

Posted by Matt Roberge on Dec 17, 2012 7:08:00 AM

A dialed bookkeeping system can really be beneficial to a business.  Having an updated and accurate bookkeeping system can help you make crucial business decisions.  While I feel there are many benefits to having a bookkeeping system that works, I wanted to give you what I feel are the five biggest benefits of an updated and accurate bookkeeping system.  

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Topics: Small Business Bookkeeper, Efficient Bookkeeping, Bookkeeping Services, Cash Flow Management, Sales Advice, Grow Your Business, Business Sales, Business Bookkeeper, Hire A Bookkeeper, Part Time Bookkeeper, Outsourced Bookkeeping

Why Your Business Should Consider A Part Time Bookkeeper

Posted by Matt Roberge on Nov 23, 2012 6:24:00 AM

There are many reasons to consider a part time bookkeeper. A bookkeeper with the proper training and
experience can make an enormous difference in the efficiency of a business. Look at what a part time bookkeeper can do for your business.

As a business owner you wanted to do something you are not only really good at but also love. When you have a small business the bookkeeping becomes a chore. To get your business up and running you need to focus the majority of your time and effort on the core of your business and its growth, not always buried in the bookkeeping. Often the bookkeeping falls to the owner or an over worked office manager. This situation can cause errors and considerable problems down the road. You need a confident person who understands how bookkeeping works to handle the bookkeeping for your business. The bookkeeping needs to be a priority for your business not something that gets done when you have a few spare minutes or it can't be put off any longer.

A business owner may realize that they don't need someone full time. A part time bookkeeper could be the answer. A trained and qualified bookkeeper can help set up an accounting system so that your office paperwork flows smoothly and efficiently. With the right bookkeeping training, the right person can make sure the books are being kept properly and that necessary controls are in place. 

When you have financial information you can really be sure of decisions can be made with confidence. It is
hard to plan for the future when you don't know where you are right now. With the valuable information a part time bookkeeper can provide, you can make plans to grow and expand your business. No more distractions with thoughts of,  "was this done right or how good is this number", you will know where you stand.
When you do not have enough work for a full time bookkeeper the answer is a part timer. There are a number of qualified people who are looking for part time work. The cost saving of getting a qualified person to work for only the time you need them is considerable. 

Some businesses can keep a part time bookkeeper for years before needing any more help. What can a qualified part time bookkeeper can do for your business?  


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Topics: Bookkeeping Tips, Bookkeeping Training, Bookkeeping Business, Utah Bookkeeping Services, Part Time Bookkeeper

A Part Time Bookkeeper For Long Term Solutions

Posted by Matt Roberge on Oct 19, 2012 6:38:00 AM

For many small businesses a part time bookkeeper can be the solution to your company's accounting
problems. A qualified bookkeeper can make your business run much more smoothly and take the burden off the owner or the office manager trying to do it all.

For many small businesses hiring a full time bookkeeper just does not make sense. There is not enough work to justify the cost and expense of hiring a full time bookkeeper. Yet at the same time someone has to take care of the books. When a small business relies on the business owner it takes time away from time-spent running the business and from time needed to grow the business. Owners of small businesses have other things to worry about and devote their time to than bookkeeping. After all you did not go into business to do accounting.

In many small businesses there is one employee who seems to be handling it all. This is never a good plan for a small business. The person wearing all the hats does not have the time and most likely not the training to handle the bookkeeping efficiently. Bookkeeping is not something to be handled when everything else is taken care of. 

A part time bookkeeper can be the solution to the problem. Most likely neither the owner nor the office manager has the training and expertise to do the bookkeeping correctly. It is crucial to the business that the owner can make decisions based on accurate figures and can have confidence in those numbers when making plans for the future. When you have someone handling the books that is unsure or simply does not
know how to do it you have nothing reliable to base decision-making on. 

Part time employees can be a valuable addition to your business. A small business bookkeeper can take the burden off not only the office manager but the business owner as well. There are many qualified people who are looking for part time work that could be a huge help to your business.  

In the long term many small businesses can continue with a part time bookkeeper for years. A qualified and experienced bookkeeper can handle a lot of work in a part time position. How could a qualified part time bookkeeper help your business grow?   



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Topics: Small Business Bookkeeper, Business Bookkeeping, Small Business Accounting, Business Bookkeeper, Part Time Bookkeeper