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QuickBooks Tips Blog

Getting Organized or Good Bookkeeping? QuickBooks Does Both.

Posted by Marti Major on Jun 27, 2014 7:00:00 AM

Just because a business is small doesn’t mean it’s simple. All human endeavors get complicated over time. QuickBooks gives you a structure and a container to keep all the information organized and easy to find. But there is a caveat: garbage in=garbage out. So it is important to think about information regarding your business a little before you start loading it.

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Topics: QuickBooks, QuickBooks Tips, QuickBooks Advisor, QuickBooks Blog, QuickBooks Lists

3 Reasons Bookkeepers Think QuickBooks Online Sucks

Posted by Joe Mazur on Apr 21, 2014 6:16:00 AM

Great bookkeeping is all about working efficiently, accurately, and swiftly.  A majority of this depends on the ease of access to transactions and the software provided.  QuickBooks is the prefer software for a majority of small businesses, but not all of the QuickBooks' products are the same.  Take QuickBooks Online for instance.  Is provides great benefits such as online access and multiple device interfacing but it doesn't provide great bookkeeping functionality.  As bookkeepers, most of our group discussions about crappy software tend to gravitate towards QB Online. Here are a few of the topics that seem to pop up again and again.  

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Topics: QuickBooks Advisor, QuickBooks Mistakes, Independent Contractors, Small Business Management, Salt Lake City Bookkeeping

20 Ways QuickBooks Can Help Run Your Small Business

Posted by Matt Roberge on Feb 7, 2014 7:00:00 AM

QuickBooks is excellent accounting software for running a small business.  I like to tell clients that QuickBooks is great for a small business owner that doesn't necessarily understand accounting.  The reason I say this is that many of the accounting entries are done behind the scenes in QuickBooks just by carrying out the day to day activities of your business.  However, I also see a lot of business owners not use QuickBooks to its full potential.  Here are 20 ways QuickBooks can help run your small business.

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Topics: QuickBooks, Small Business Bookkeeper, QuickBooks Tips, QuickBooks Advisor, QuickBooks Tips Blog, QuickBooks Training, QuickBooks for Small Business

How To Customize QuickBooks For Your Small Business

Posted by Matt Roberge on Dec 11, 2013 7:00:00 AM

The first thing you should do when you get QuickBooks is to customize QuickBooks for your small business.  While every small business is different and has unique needs there are a few customizations you most likely want to do no matter what.  The goal of customizing QuickBooks is to make your bookkeeping as easy as possible to handle each month.  Here are a few ways to customize QuickBooks for your small business.

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Topics: QuickBooks Advisor, QuickBooks Tips Blog, QuickBooks Training, Efficiently Using QuickBooks, QuickBooks Customization, QuickBooks Setup, Customize QuickBooks

You Have QuickBooks - Now What?

Posted by Matt Roberge on Jun 3, 2013 7:00:00 AM

Many small businesses purchase QuickBooks for their business because it is the most popular small business accounting software.  However, after purchasing QuickBooks I'm sure many people think to themselves, "now what?"  In fact it is not uncommon to come across a business that has purchased QuickBooks but has not even installed it.  So if you are new to QuickBooks here are a few suggestions for getting started.

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Topics: QuickBooks Tips, QuickBooks Advisor, QuickBooks Tips Blog, QuickBooks consulting, QuickBooks Setup, QuickBooks Mistakes, QuickBooks Consultant, QuickBooks Professional

QuickBooks Renaming Rules For Downloaded Transactions

Posted by Joe Mazur on Feb 13, 2013 7:30:00 AM

Even though importing transactions is getting easier and easier, it could be worth your while to spend a few minutes here and there cleaning up your QuickBooks Renaming Rules For Downloaded Transactions.  Ever scroll through you vendor list and realize you have 13 different Exxon vendors that each have their own store code associated with them?  Depending on how these vendor names were set up, simply merging the vendors via a vendor edit won't stop this from happening again and again.  After merging the vendor names, you will want to make sure changed to your renaming rules next time you are going through your import process.

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Topics: QuickBooks Advisor, Learning QuickBooks, Using QuickBooks effectively, Bookkeeping Tips

Chart Of Accounts Reconciliations In QuickBooks

Posted by Joe Mazur on Jan 30, 2013 7:00:00 AM

Although I'm not a big fan of over used business clichés, I tend to use some from time to time.  I sometimes laugh when I hear 'low hanging fruit' or 'think outside the box' or even the hall of famer 'shift the paradigm.'  The cliché I use when talking about accounts reconciliations in QuickBooks is 'keep all your ducks in a row.'  I first heard the term 10+ years ago from one of my all time favorite Front Desk Managers, Kristen Collins.  She managed a front desk crew that needed to count cash and reconcile guest accounts multiple times a day.  She knew that if it didn't happen consistently, then it would snowball out of control and possible revenue could be lost forever.  Even she would laugh when she used the term because she knew it was cheesy, but she was right.  Not putting a system in place to regularly reconcile your accounts can lead to a loss in revenue and a drop in profits and inaccurate financial reporting.   

There are the obvious accounts to reconcile in QuickBooks, but what about the not so obvious accounts? There are many account types that can be reconciled beyond the obvious bank accounts.  These account types are; credit cards, other current assets, fixed assets, other current liability, long term liability, and equity.  Let's look beyond the checking and savings account and talk about credit cards, payroll liabilities, loans, lines of credits, commission accounts, and even 401k withholding accounts.

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Topics: QuickBooks, QuickBooks Advisor, QuickBooks Tips Blog, Accounting Reconciliation, Efficiently Using QuickBooks

Video QuickBooks Tip: Using Ask My Accountant

Posted by Matt Roberge on Jan 2, 2013 7:22:00 AM

The QuickBooks account called 'Ask My Accountant' can be an extremely useful account to use.  QuickBooks started making this a default account on the chart of accounts years ago.  However, seasoned QuickBooks users started using this concept before QuickBooks introduced it.  It is a great way to not only keep all of your questions organized; it can be useful in other ways as well.  Watch the below video for more information on how and why to use the ask my accountant account in QuickBooks.  

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Topics: QuickBooks, QuickBooks Tips, QuickBooks Advisor, QuickBooks Tips Blog, QuickBooks Blog, QuickBooks Video Tips, QuickBooks advice

Video QuickBooks Tip: Editing And Deleting A QuickBooks Deposit

Posted by Matt Roberge on Dec 19, 2012 8:17:00 AM

In QuickBooks you will sometimes find it necessary to edit or delete a deposit.  The steps to maintain accuracy are not difficult, but for many users it is not clear how to keep the books straight.  Watch this short QuickBooks Video tip on editing or deleting a deposit.  

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Topics: QuickBooks, QuickBooks Tips, QuickBooks Advisor, QuickBooks Blog, QuickBooks Video Tips, Business Bookkeeping, QuickBooks Consultant, Bookkeeping mistakes

Video QuickBooks Tip: How To Merge QuickBooks Accounts

Posted by Matt Roberge on Nov 21, 2012 7:03:00 AM

One common error that I often see in QuickBooks is that users tend to make the chart of accounts much too complicated.  This can happen when there are multiple users recording transactions in QuickBooks or when you have turnover in your bookkeeping department.  You may find that you have several accounts set up that you feel should all be combined into one account.  If you find yourself in this situation you may want to merge your QuickBooks accounts.  The process is quite easy but may not be apparent to a new QuickBooks user.  This video demonstration will show you how to merge accounts in QuickBooks.

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Topics: QuickBooks, QuickBooks Tips, QuickBooks Advisor, QuickBooks Tips Blog, QuickBooks Blog, QuickBooks Video Tips, QuickBooks consulting, QuickBooks efficiency