Using Quickbooks Memorized Transactions List

| 1 min read

Using Quickbooks Memorized Transactions List

When working on your books, you want to work both efficiently and quickly.  Data entry is one of the items that tends to stand in the way of this. 

If you ever find yourself entering the same thing daily, monthly, or even quartely then you might was to start using the Memorized Transactions List. 

There are people that have plenty of time to waste during their 8 hour day and struggle to keep busy. 

But there are people out there that need to work quickly and efficiently.  If you are a business owner, office manager, a hard worker, or a person that values and utilizies their time, then this is for you. 

QuickBooks is equipped with a feature that can help save time with data entry.  The 'memorized transactions' list can save transactions that you enter on a regular basis.  

If the entry is the same, meaning same amount, same account, and takes place at the same time (day, month, quarter, year, etc), then the transaction can be entered automatically.  Its simple, enter the transaction, right click on it and click 'memorize transaction.' 

This will then walk you through the process of setting up the reoccurring transaction.  

It can be set up to enter bills to be paid, journal entries, checks written, prepaid expenses, and the list goes on and on.

To pull up the list of memorized transactions, click on 'lists' on the top menu bar, then 'memorized transactions.' 

The quicker way to get to this list is to use the keyboard shortcuts 'Ctrl + T'.  Within this list, you can change amounts, accounts, frequency, etc.

This is just another easy to step to free up some more time for you to focus on what you are good at; sales, operations, enjoying free time, growth, etc. 

If you are a business owner and get your bookkeeper using this list, they will then have more time to focus on the other things such as; reporting, budgeting, forecasting, financial analysis, etc. 

If you aren't sure what you can or can't memorize, get in touch with me and I would help show you the capabilities of this.

I am a big fan of working efficiently as possible, and this 'memorized transactions' list alone can save a lot of time and minimize time wasted on many things like office olympics, paper airplane comps, and even the 'funniest face on the photocopier' game.


An Affordable Bookkeeping Alternative to a CFO

Outsourcing your bookkeeping is more affordable than you would think. We save you money the moment you hire us by cutting out the expensive cost of hiring an in-house CFO.

Working with a remote bookkeeping service will still provide you with all the value you could get from an in-office bookkeeper but at a fraction of the cost.

Learn more

Learn How We Can Impact Your Business Growth

You’ve got your company’s best interest in mind. Guess what? So do we! You can rest assured that we will work closely with you to create actionable business plans and accurate financial reporting. We offer our toolkit of financial intelligence that will be your greatest asset for business growth.

Contact an Advisor