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QuickBooks Tips Blog

Why I Reconcile QuickBooks On A Daily Basis

Posted by Matt Roberge on Sep 15, 2015 7:30:00 AM

I have been in the habit of reconciling QuickBooks on a daily basis for as long as I can remember. When I was a really small business (that is, working solo) it was easy to manage reconciling on a daily basis. As I grew, both I and my business found that maintaining the habit of reconciling every day became even more important.

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Topics: QuickBooks Reconciliation, Cash Flow Management, Financial Forecasting, Reconciling QuickBooks

Benefits of QuickBooks You Might Have Missed

Posted by Matt Roberge on Dec 4, 2013 7:00:00 AM

QuickBooks is the most popular accounting software amongst small businesses.  Many QuickBooks users understand the basics of the program and some of the benefits.  However, there are many benefits of QuickBooks that you might have missed.  The general QuickBooks user understands how to use the basic commands of QuickBooks to carry out the day to day transactions.  In general QuickBooks takes care of the accounting behind the scenes.  While you can get by in QuickBooks without much accounting knowledge it is important to understand the basics of accounting and what entries each QuickBooks command makes.  QuickBooks can benefit your business other than just a way to track your day to day activities; here are a few benefits of QuickBooks you might have missed. 

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Topics: QuickBooks, Cash Flow Management, Financial Reporting

Accounts Receivable - What A Mess!

Posted by Joe Mazur on Oct 9, 2013 7:00:00 AM

"My Profit & Loss report tells me that I'm making a lot of money, but where is it?"  This is a common question we get asked frequently.  I usually tell that person to open their Accounts Receivable report.  Accounts Receivable is one of those reports that can be scary the first time
it's opened.  This shows the amount of money that the company has invoiced its customers for whom have not paid yet.  In accrual based reporting, these amounts show up on the Profit & Loss and have a major impact on the bottom line.  Streamlining your invoicing process can eliminate having a wrong AR report.  Also, streamlining the process in which your customers pay your company can reduce your AR balance and make your cash flow much more predictable. 


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Topics: Cash Flow Management, Accounts Receivable, Bookkeeping Processes

QuickBooks Video Tip: QuickBooks Online Payment Feature

Posted by Matt Roberge on Mar 1, 2013 7:45:00 AM

In QuickBooks there is a way to accept online payments.  This allows your customers to pay directly from invoices emailed from QuickBooks.  There is no cost to your customer and the cost to you as a business owner is very inexpensive.  For bank payments it only costs $0.50 per transaction with no monthly, setup or cancellation fees.  You can also allow customers to pay by credit card and Intuit charges a merchant processing fee for this. However, you can choose to accept just bank payments if you wish, keeping your processing costs very affordable at $0.50 per transaction.  Watch this QuickBooks video tip to learn how to enable online payments in QuickBooks.  

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Topics: QuickBooks, QuickBooks Tips, QuickBooks Video Tips, Cash Flow Management, Accounts Receivable

Video QuickBooks Tip: Using QuickBooks Online To Manage Cash Flow

Posted by Matt Roberge on Sep 19, 2012 7:28:00 AM

QuickBooks Online can help manage cash flow by utilizing a few features, changing some settings, and accurately updating it regularly.  If you use QuickBooks Online to manage your cash flow you will not only know your current bank account balance, but you will also have a snapshot of what your bank balance looks like in the future.  Watch this video for some instructions on using QuickBooks Online to help manage your cash flow:

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Topics: QuickBooks, QuickBooks Tips, QuickBooks Video Tips, QuickBooks advice, Cash Flow Management, QuickBooks Consultant

QuickBooks Tip: Dealing with your Accounts Receivable

Posted by Joe Mazur on Jul 27, 2011 7:36:00 AM

When reviewing financials with clients, they sometimes look at their Profit & Loss and almost immediately ask "Well, if I made $40,000 this year, where is it?"  Business owners usually assume that if they made money it should be in their bank account.  If it's not in the bank account, it can be because of a few different reasons.   If they are paying off loans, a line of credit, a large credit card balance from a prior time period, or some other liability the money generated from the profit is usually allocated to these Balance Sheet items.  If the business does not have any liabilities, it could be due to Equity Draws by the owners.  Well if it's not Equity Draws or paying down liabilities, then where is it?  It is most likely tied to your Accounts Receivable balance.  This is the balance that customers owe the business for the purchase of their product or service.

Accounts Receivable Reporting

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Topics: QuickBooks, Efficient Bookkeeping, Cash Flow Management, Year End Accounting, Year End Bookkeeping

QuickBooks as a Cash Flow Tool

Posted by Matt Roberge on May 27, 2010 7:53:00 AM

Having a handle on cash flow should be a major priority of any small business owner.  Business owners are always looking for ways to improve and calculate cash flow.  A great way to avoid cash flow problems is to forecast and manage your businesses financials constantly.

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Topics: QuickBooks consulting, Cash Flow Management