We have developed many restaurant bookkeeping systems over the years. We have extensive restaurant experience; both front of the house management and back of house accounting. Restaurants are a tough business, which makes the accounting aspect that much more important. We have helped several restaurants dial in a tight bookkeeping system and grow. We have helped owners set up their restaurant concept to scale. Helping a restaurant owner grow from a few locations to many is exciting, but it takes a tight financial approach. Having the proper bookkeeping system in place from day one will promote scalability and set you up for growth. Here are five things to consider when setting up your restaurant bookkeeping.
The restaurant POS system that you choose is a very important decision that you should not take lightly. I have seen clients go through up to three different POS systems by the time they finally have a conversation with us and we point them in the right direction. We have seen various new POS systems come and go because they can't make it in the competitive market for one reason or another. Typically they come out with some new hot technology that looks great (example Ipad), but the functionality and basic reporting is garbage. While I'm not a big business guy I typically recommend going with one of the bigger players when it comes to your restaurant POS system.
The POS system that I most often recommend is Aloha by NCR. From a front of house perspective Aloha is easy to program and train your staff on using. It also has great controls which allow you to control theft. Lastly, Aloha has always offered excellent customer service. Our local Utah Aloha dealer POS Technologies has never disappointed. I know the general manager Devin Wright extremely well and am confident he will over deliver his product and services to you. From a back of house/bookkeeping perspective Aloha also delivers. Obviously you want good reporting and Aloha has a series of standard reports that you will need. In addition Aloha makes it easy to build custom reports if you find you need more details. Your daily sales summary will be an important piece of your restaurant accounting. You can manually enter the daily sales summary or import you sales data into QuickBooks or another accounting system. You would want to check with the external software developer for importing options and compatibility.