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Salt Lake City Bookkeeping Blog

Common Expenses for Restaurants

Posted by Joe Mazur on Nov 9, 2016 9:00:00 AM

Long hours, high overhead, wasted ingredients and difficulty making profits are some of the barriers to success for restaurant owners. Yet, for those who love the business or who dream of having a place where everyone knows your name, there’s no other opportunity that comes close. For the best chance of success, do your research, partner with a mentor and hire experienced employees — and read up on the most common expenses that restaurant owners pay.

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Topics: Restaurant Bookkeeping, Restaurant Bookkeeper

[Infographic] How QuickBooks Improves Your Restaurant Bookkeeping

Posted by Austin Walker on Apr 27, 2016 8:30:00 AM

QuickBooks is a pretty popular choice for the restaurant bookkeeping needs of restaurants around the country. However, Intuit does not have a version specific to the restaurant industry, so QuickBooks has to be customized to meet your needs. You can select a restaurant as the type of company you're setting up in the QuickBooks beginning interview, though. Let's list the other modifications that should be made to Quickbooks to make sure that your restaurant is set up correctly.

Task Delegation

First off, who is involved in the decisions and who should have access with what abilities?

Restaurant Owners - owners should be the only people with the ability to sign checks, pay bills, or move money across different accounts. There are a couple reasons for this, but the most important one is that allowing the bookkeeper access to cash is an opportunity for theft. Owners should also approve payroll.

Bookkeeping Team - bookkeepers should be entering transactions, bills, daily sales, and verifying deposits. They should also be doing regular reconciliation of the accounts. They should not be handling any cash.

Restaurant Managers - restaurant managers should handle cash deposits. The bookkeeper will verify the cash deposits versus sales records while doing their tasks. The managers should also be focused on regulating your inventory of food and beverage. Lastly, the managers should be verifying hours and submitting payroll to the owners for review and approval.

QuickBooks Install

The program should be set up on a server that gives multiple employees access to QuickBooks at the same time without interfering one another. This is especially helpful for restaurants in multiple locations so there can be a central location where bills, invoices, and paperwork are stored and shared.

Daily Sales Journal Entries

Like the name says, daily sales must be recorded daily. The simple answer as to why is this: the verification of bank deposits. Even if card transactions are being pulled every couple of days, the actual sales of the day need to be recorded. This is a record that the amount being deposited into the bank on a daily basis matches the amount that has been sold on that day. If there are gaps in the amount sold as to the amount deposited, there's a problem.

 

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Topics: QuickBooks, Restaurant Bookkeeping, Bookkeeping

5 Things to Consider with Restaurant Bookkeeping

Posted by Austin Walker on Apr 13, 2016 8:30:00 AM

Every restaurant's bookkeeping is unique. The business has to bring in information from many different sources, track daily sales, complete credit card transactions, and monitor inventory. There are so many different methods for recording each that it takes a customized system to make sure the information is being recorded correctly. In order to maintain function and control within a restaurant, five components are necessary: (1) a POS system, (2) a bookkeeping team, (3) financial reporting, (4) anti-theft mechanisms, and (5) a solid method for handling accounts payable.

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Topics: Restaurant Bookkeeping, Bookkeeping System, POS System

[Infographic] How to Develop a Dialed System for Your Restaurant Bookkeeping

Posted by Austin Walker on Dec 16, 2015 7:00:00 AM

The restaurant industry has some pretty slim margins. One of the best ways to overcome the challenge of these slim margins, and open them up to increase the bottom line, is to understand where your expenses are coming from, and how cash is being used. In order to do this, you need to develop a dialed-in bookkeeping system.

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Topics: Restaurant Bookkeeping, Bookkeeping, Restaurant Industry, POS System

6 Qualities Of Restaurant Bookkeeping Experts

Posted by Matt Roberge on Dec 10, 2015 7:00:00 AM

The restaurant industry is a brutally competitive space with very tight margins. If you are going to run a successful business in this industry, you will need a restaurant bookkeeping expert. Below are the qualities that I would expect from restaurant bookkeeping experts. 

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Topics: Restaurant Bookkeeping, QuickBooks For Restaurants, Restaurant Bookkeeper, Restaurant Accounting, Restaurant Industry

Restaurant Bookkeeping - 5 Things To Ask Your Restaurant Bookkeeper

Posted by Matt Roberge on Nov 23, 2015 2:39:04 AM

We have a lot of experience with restaurant bookkeeping in Salt Lake City.  I never had a ton of restaurant experience outside of the dishwashing position until I started doing bookkeeping for other small businesses.  When I started doing bookkeeping for restaurants I immediately understood that they were very unique from a bookkeeping perspective.  I ended up managing the front of house of a restaurant for five years in addition to handling the back office tasks.  Through my experience I learned that the front of the house operations has an effect on the bookkeeping and understanding the ins and outs is extremely important.  If you own a restaurant and don't have your bookkeeping dialed in here are 5 questions I would ask your bookkeeper.  

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Topics: Restaurant Bookkeeping, Restaurant P.O.S, QuickBooks For Restaurants, Point Of Sale, Restaurant Bookkeeper, Restaurant Accounting, Restaurant Industry

Restaurant Bookkeeping - Simple 5 Step Guide

Posted by Matt Roberge on Aug 2, 2013 7:00:00 AM

Restaurant bookkeeping is often over complicated for one reason or another.  I think the day to day demands of running a restaurant can cause an owner to neglect the bookkeeping process.  Once you are behind on the bookkeeping it is difficult to get caught up.  The profit margins in the restaurant industry are too tight to let your bookkeeping slip.  If you aren't watching your financials closely it may be too late to fix problems by the time you catch them.  

How do you handle bookkeeping for a restaurant?

1. Record sales from your POS system on a daily basis.

2. Set up an efficient accounts payable system.

3. Outsource your payroll to a professional payroll service.

4. Reconcile all accounts that have a monthly statement with a beginning and ending balance. 

5. Analyze financial reports and restaurant financial ratios

Here is a simple 5 step guide on handling your restaurant bookkeeping.    

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Topics: Restaurant Bookkeeper, Restaurant Bookkeeping, Bookkeeping Processes, Restaurant Accounting, Restaurant P.O.S, Bookkeeping Procedures, Simple Bookkeeping

Aloha POS Bookkeeper For Restaurant Bookkeeping

Posted by Matt Roberge on Jun 19, 2013 7:00:00 AM

One of the major restaurant point of sale systems is NCR Aloha Restaurant POS Software.  We are very familiar with Aloha as we have been using it for our restaurant bookkeeping clients for over a decade.  Aloha has always offered a very user friendly software that also works well from a bookkeeping perspective.  Here is a guide on how to use Aloha for your restaurant bookkeeping.

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Topics: Restaurant Bookkeeper, Restaurant Bookkeeping, Restaurant Industry, Restaurant Accounting, Restaurant P.O.S, Point Of Sale

Restaurant Bookkeeping For A Multi-Location Restaurant Group

Posted by Matt Roberge on Jun 14, 2013 7:00:00 AM

Restaurant bookkeeping for a restaurant group that has multiple locations can be tricky.  With several restaurant locations you have quite a bit going on.  You have invoices and bills to deal with as well as credit card and cash deposits for each location.  You must be an experienced restaurant bookkeeper to implement a restaurant specific bookkeeping system that will work.  With over a decade of restaurant bookkeeping and management experience we have developed a pretty solid bookkeeping system for multi-location restaurants.  

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Topics: Restaurant Bookkeeping, Restaurant P.O.S, QuickBooks Restaurant, Restaurant Bookkeeper, Restaurant Accounting, Restaurant Industry

Restaurant Bookkeeping - 5 Things To Consider

Posted by Matt Roberge on Jun 5, 2013 7:00:00 AM

We have developed many restaurant bookkeeping systems over the years.  We have extensive restaurant experience; both front of the house management and back of house accounting.  Restaurants are a tough business, which makes the accounting aspect that much more important.  We have helped several restaurants dial in a tight bookkeeping system and grow.  We have helped owners set up their restaurant concept to scale.  Helping a restaurant owner grow from a few locations to many is exciting, but it takes a tight financial approach.  Having the proper bookkeeping system in place from day one will promote scalability and set you up for growth.  Here are five things to consider when setting up your restaurant bookkeeping.  

POS System

The restaurant POS system that you choose is a very important decision that you should not take lightly.  I have seen clients go through up to three different POS systems by the time they finally have a conversation with us and we point them in the right direction.  We have seen various new POS systems come and go because they can't make it in the competitive market for one reason or another.  Typically they come out with some new hot technology that looks great (example Ipad), but the functionality and basic reporting is garbage.  While I'm not a big business guy I typically recommend going with one of the bigger players when it comes to your restaurant POS system.

The POS system that I most often recommend is Aloha by NCR.  From a front of house perspective Aloha is easy to program and train your staff on using.  It also has great controls which allow you to control theft.  Lastly, Aloha has always offered excellent customer service.  Our local Utah Aloha dealer POS Technologies has never disappointed.  I know the general manager Devin Wright extremely well and am confident he will over deliver his product and services to you.  From a back of house/bookkeeping perspective Aloha also delivers.  Obviously you want good reporting and Aloha has a series of standard reports that you will need.  In addition Aloha makes it easy to build custom reports if you find you need more details.  Your daily sales summary will be an important piece of your restaurant accounting.  You can manually enter the daily sales summary or import you sales data into QuickBooks or another accounting system.  You would want to check with the external software developer for importing options and compatibility.   

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Topics: Restaurant Bookkeeping, Restaurant P.O.S, Outsourced CFO Services, Part Time Bookkeeper, Outsourced Bookkeeping, Restaurant Bookkeeper, Restaurant Accounting, Restaurant Industry